From 2026 — the unified register of taxpayers: what does this mean for business?

What exactly will change

Today, information about taxpayers is divided between several registries:

Starting in 2026, the disparate system will be combined into a single registry, which will become the only source of up-to-date information for banks, counterparties, government agencies, and the Federal Tax Service itself.

New statement instead of old confirmations

Starting in 2026, the tax status will be confirmed by an extract from the unified register of taxpayers.

This is not the statement that businesses are used to in the Unified State Register of Legal Entities.

The new statement will confirm the tax registration, replacing the previous notifications and registration records.

It will be possible to get it:

What about the old certificates

They remain valid.

There is no need to change them, and there is no transition period for replacement.

However, if it is necessary to provide an up-to-date confirmation (bank, tender, new partner), the organization will request an extract according to the new rules.

Why is it important for a business to check the data in advance

The introduction of a single registry does not invalidate old information, but forces the Federal Tax Service to combine data from different government sources. If there are discrepancies in the old databases, they may “pop up” when they are transferred to a single registry.

What inconsistencies are most common?:

Such situations may lead to requests for clarification or time delays.

What to do in 2025

1. Check the relevance of the data in the Unified State Register of Legal Entities/USRIP.

This is a key source for creating a new entry in the unified register.

2. Update the contract templates and internal procedures.

Since 2026, when verifying counterparties, the unified register is no longer used for the Unified State Register of Legal Entities.

3. Make sure that the responsible persons have access to the electronic services of the Federal Tax Service.

This is necessary for prompt receipt of statements.

Conclusion

The Unified Register of Taxpayers is not a formal replacement of documents, but a transition to a new digital business identification model.

For entrepreneurs, it will simplify interaction with banks and counterparties, but it is important to make sure in advance that the company’s data is correct and consistent.

Preparations in 2025 will allow us to meet the changes calmly and without unnecessary requests from government agencies.

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